Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Real Estate Listing Coordinator
Location: Williamsburg, VA
Overview:
Overview:
Coldwell Banker Premier is seeking a proactive, detail-oriented Listing Coordinator to manage the full lifecycle of residential listings across our 7-state, 10-MLS footprint. This role plays a critical part in supporting our agents by ensuring listings are processed efficiently, marketed effectively, and maintained accurately throughout their life on the market. You’ll be working with our back-office system, multiple MLS platforms, CB Dash syndication tools, and a range of internal and external marketing assets.
Key Responsibilities:
📍 Listing Setup & Management
- Input and manage listing data across multiple MLS systems and other various listing platforms with attention to accuracy and compliance.
- Coordinate collection of listing documentation, disclosures, and required signatures, uploading all files into the company’s back-office system.
- Update property status (e.g., Active, Under Contract, Withdrawn, Sold) in all systems promptly upon notification.
💻 System Oversight & Syndication
- Oversee listing syndication via CB Dash, ensuring all property data and media are properly displayed on company, franchise, exclusive look and public websites.
- Troubleshoot and resolve any inconsistencies in property visibility, photos, or descriptions.
🧠 Marketing Coordination
- Generate and distribute listing marketing packages using Coldwell Banker marketing tools (e.g., Listing Concierge, Design Concierge).
- Prepare flyers, postcards, social media content, and digital ads based on property features and agent requests.
- Ensure photos, floor plans, and video content are properly uploaded to MLS and other marketing platforms.
📞 Pre-Market Circle Prospecting Support
- Collaborate with the marketing and sales teams to initiate pre-market circle prospecting campaigns, helping to generate interest and potential leads before listings go live.
- Coordinate postcard drops, email templates, and outbound call lists based on target radius around upcoming listings.
🔄 Ongoing Listing Maintenance
- Make timely changes to price, descriptions, and photos per agent or management direction.
- Review active listings regularly to ensure compliance with franchise branding and presentation standards.
- Provide agents with confirmations, live links, and updated copies of all listing materials.
📊 Reporting & Efficiency
- Track all listing activity using internal dashboards or spreadsheets.
- Report recurring issues, gaps, or inefficiencies to operations leadership.
- Help train agents on listing protocols and Coldwell Banker tools as needed.
Qualifications:
- 2+ years of experience in a real estate office, preferably in a listing coordinator or marketing support role.
- Strong familiarity with MLS platforms (knowledge of multi-MLS operations a plus).
- Experience with Coldwell Banker tools, including CB Dash, Listing Concierge, and Design Concierge.
- High attention to detail, excellent written communication, and time management skills.
- Proficient in Google Workspace, Canva, and CRM/transaction management systems (e.g., Dotloop, ZipForms, and TransactionDesk).
- Ability to handle multiple deadlines, work independently, and communicate professionally with agents and staff.
Preferred Skills:
- Working knowledge of real estate compliance rules and regulations across multiple jurisdictions.
- Understanding of residential marketing best practices and lead generation strategies.
- Familiarity with circle prospecting and pre-listing outreach methods.
- Comfortable working in a high-volume, fast-paced brokerage environment.
- Benefits:
Competitive salary
401(k)
Health, dental, and vision insurance
Paid vacation
Retirement plan
Contact Information: Teresa Bratcher, Vice President of Talent Attraction Phone: 937-287-6083 Email: teresabratcher@premiermove.com
Compensation: $17.00 - $18.00 per hour
"Our core values are pretty simple, just do the right thing."
Steve DuBrueler, Founder & CEO of Coldwell Banker Premier
Globally Known. Locally Owned
Coldwell Banker Premier is a powerhouse in the Mid-Atlantic. We are a real estate firm with 17 offices and over 250 agents. Although we are widespread, our offices are very community-focused and function like small companies. Each office has their own unique culture that's mae possible by the collaboration of our agents, brokers, and staff.
We are licensed in VA, WV, MD, NC, PA, DE, and DC.
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Training
Our Coldwell Banker University trainings are curated by award-winning trainers from around the country and always available for you. Our localized company and office trainings are catered towards your business needs.
1:1 Manager Support
The sales management staff is here to help. Our managers all have decades of experience in real estate sales & business growth and are here to help whether you're in you are still in the process of getting licensed or you have been in the business for years.
Health & Wellness Plans
Maintaining a well-rounded & balanced life can be challenging in an industry like real estate sales. That's why we've developed a unique health & wellness plan that includes agent health, vision and life insurance, 401k and deferred compensation plans.
Your Brand, Your Way
With the global Coldwell Banker brand as your foundation, we allow you to create and grow your personal brand in your own unique way. Our Design Concierge service will even pair you with professional design professionals to create stunning logos and brand packages to help you stand out.
Global Network
Our global network is 100,000+ agents strong and includes incredible networking opportunities to help grow your business. We are one of the top referral companies in the nation, creating more business opportunities for you to connect with buyers and sellers in your local market.
Marketing
CB marketing is professional and user-friendly. We have automated listing marketing that includes things from postcards to single-property websites, all created FOR you.
Global Luxury
Our Global Luxury program helps create a national price premium of 20% over the NAR average. CB listings sell for more and faster, helping you close more volume while not needing to increase your units and time invested.
Boost/Homespotter
Boost by Homespotter shaves a ton of time from Facebook and IG ad creation and is a tremendous source of leads either for you or to sell to other agents for passive income.
Professional Photography
We pay $150 per residential listing for photography to help ensure the highest quality standards.