Future Opening: Bookkeeper - Short-Term & Long-Term Rental Accountiing
Full Time • Rehoboth Beach, DE
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
About the Role
Coldwell Banker Premier is seeking an experienced Full-Time Bookkeeper to manage accounting functions for both our Short-Term Rental (STR) division in Delaware and our Long-Term Rental (LTR) divisions across Delaware, Virginia, Florida, and additional markets.
This position supports a high-volume, multi-state property management portfolio using two primary systems:
- Streamline (Short-Term Rentals)
- AppFolio (Long-Term Rentals)
Position Summary
The Bookkeeper is responsible for daily, weekly, and monthly financial operations for all STR and LTR accounts. This includes posting payments, owner disbursements, reconciliations, vendor invoices, city and state tax payments, trust accounting, and compliance across multiple states.
You must be able to work accurately in both Streamline and AppFolio, manage a large transaction volume, and collaborate with property management staff across several locations.
Key Responsibilities
Daily Accounting
- Post guest payments, reservations, and adjustments in Streamline
- Post tenant and owner payments in AppFolio
- Verify daily cash flow and correct applied payments
- Monitor trust account compliance and resolve discrepancies
- Review property balance anomalies & flag issues
Weekly / Monthly Financials
- Prepare and process weekly owner payouts (STR & LTR)
- Process and track security deposits (STR check-ins/outs + LTR move-ins/outs)
- Process vendor invoices and payments
- Complete monthly bank and trust account reconciliations
- Support monthly accounting close
- Prepare city and state rental tax filings and payments
- Assist with 1099 preparation and year-end compliance
System Responsibilities
- Work daily in Streamline for STR accounting
- Work daily in AppFolio for LTR accounting
- Maintain clean financial records and audit trails
- Troubleshoot mismatched reservations, charges, or balances
Cross-Department Collaboration
- Support teams across DE, VA, FL, and additional markets
- Partner with PM teams to ensure reservation and ledger accuracy
- Communicate with owners for financial clarifications when needed
- Provide accounting support during busy turnover seasons
Required Qualifications
- 4+ years bookkeeping or trust accounting experience
- Experience with property management or vacation rental accounting
- Excellent accuracy, attention to detail, and organizational skills
- Strong understanding of trust accounting
- Ability to manage high-volume, multi-state transactions
Preferred Qualifications
- Experience working in multi-state property management
- Experience preparing 1099s and supporting CPA processes
- Strong Excel or spreadsheet skills
- Accounting degree preferred but not required
Benefits
- 401(k)
- Health, dental, and vision insurance
- Paid vacation
- Retirement plan
Base $45,000
Contact Information: Teresa Bratcher, Vice President of Talent Attraction
Phone: 937-287-6083
Email: teresabratcher@premiermove.com
Compensation: $45,000.00 per year
"Our core values are pretty simple, just do the right thing."
Steve DuBrueler, Founder & CEO of Coldwell Banker Premier
Globally Known. Locally Owned
Coldwell Banker Premier is a powerhouse in the Mid-Atlantic. We are a real estate firm with 17 offices and over 250 agents. Although we are widespread, our offices are very community-focused and function like small companies. Each office has their own unique culture that's mae possible by the collaboration of our agents, brokers, and staff.
We are licensed in VA, WV, MD, NC, PA, DE, and DC.
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Training
Our Coldwell Banker University trainings are curated by award-winning trainers from around the country and always available for you. Our localized company and office trainings are catered towards your business needs.
1:1 Manager Support
The sales management staff is here to help. Our managers all have decades of experience in real estate sales & business growth and are here to help whether you're in you are still in the process of getting licensed or you have been in the business for years.
Health & Wellness Plans
Maintaining a well-rounded & balanced life can be challenging in an industry like real estate sales. That's why we've developed a unique health & wellness plan that includes agent health, vision and life insurance, 401k and deferred compensation plans.
Your Brand, Your Way
With the global Coldwell Banker brand as your foundation, we allow you to create and grow your personal brand in your own unique way. Our Design Concierge service will even pair you with professional design professionals to create stunning logos and brand packages to help you stand out.
Global Network
Our global network is 100,000+ agents strong and includes incredible networking opportunities to help grow your business. We are one of the top referral companies in the nation, creating more business opportunities for you to connect with buyers and sellers in your local market.
Marketing
CB marketing is professional and user-friendly. We have automated listing marketing that includes things from postcards to single-property websites, all created FOR you.
Global Luxury
Our Global Luxury program helps create a national price premium of 20% over the NAR average. CB listings sell for more and faster, helping you close more volume while not needing to increase your units and time invested.
Boost/Homespotter
Boost by Homespotter shaves a ton of time from Facebook and IG ad creation and is a tremendous source of leads either for you or to sell to other agents for passive income.
Professional Photography
We pay $150 per residential listing for photography to help ensure the highest quality standards.