Listing Coordiator
Williamsburg, VA
Listing Coordiator
Full Time • Williamsburg, VA
Join Coldwell Banker Premier, a dynamic home for agents and brokers across the Mid Atlantic and Florida.
Benefits:
- Health insurance
Position Overview
Coldwell Banker Premier is looking for a detail-oriented, organized, and proactive Listing Coordinator to help manage our incoming listing inventory from launch through syndication and marketing review.
This is not simply a data entry position. Yes, accurate MLS and platform input matters, but we need someone who understands the bigger picture: how a listing should appear online, how details should be verified, how photos and descriptions affect presentation, and when something looks wrong before an agent, client, or consumer has to point it out.
The right person will bring real estate knowledge, common sense, and strong follow-through. We are looking for someone who can manage the listing process, spot inconsistencies, improve presentation, and help ensure our listings show up correctly and professionally across the platforms where consumers see them.
Key Responsibilities
● Manage incoming listing information, documents, photos, and marketing assets
● Enter and update listing data in MLS and related systems
● Review listings for accuracy, completeness, compliance, and presentation quality
● Coordinate listing syndication to company websites, portals, and third-party platforms
● Check listing visibility and accuracy across websites such as brokerage sites, Zillow, Realtor.com, Homes.com, and other platforms as needed
● Clean up or lightly enhance listing photos when appropriate
● Review and improve listing descriptions for clarity, accuracy, grammar, and market appeal
● Communicate with agents and internal teams to collect missing information or correct issues
● Track listing status changes, price updates, open houses, and related marketing updates
● Help identify process gaps and recommend improvements to make listing management smoother
● Maintain organized records and ensure deadlines are met
What We’re Looking For
● Prior real estate, MLS, transaction coordination, listing coordination, or brokerage support experience strongly preferred
● Strong attention to detail without needing to be micromanaged
● Ability to recognize when something looks incomplete, inaccurate, or poorly presented
● Good writing and editing skills, especially for property descriptions
● Comfort working with photos, listing platforms, websites, and basic marketing tools
● Strong organizational skills and ability to manage multiple listings at once
● Clear communication with agents, staff, and vendors
● A practical problem-solver who can follow a process but also think independently
● Familiarity with tools such as MLS systems, Canva, photo editing tools, CRM platforms, and listing syndication platforms is a plus
This Role Is a Good Fit If You Are Someone Who:
● Notices when a listing photo is sideways, blurry, duplicated, or just plain tragic
● Catches missing room counts, incorrect property details, and awkward descriptions before they go public
● Understands that “just enter it into the MLS” is not the whole job
● Can balance accuracy, speed, and presentation
● Takes ownership of the process instead of waiting for someone else to notice a problem
Benefits
- Health, dental, and vision insurance
- Paid vacation
- Vacation
Salary up $18.50
Contact Information: Teresa Bratcher, Vice President of Talent Attraction
Phone: 937-287-6083
Additional Information
This position description is only meant to be a representative summary of the duties and responsibilities performed by incumbents of this position. Incumbents may be requested to perform tasks other than those stated in this description. The company reserves the right to revise or change this job description as the need arises.
Compensation: $18.00 - $18.50 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Full-Service Real Estate, Backed by Experience
Coldwell Banker Premier is a top-performing real estate brokerage serving the Mid-Atlantic and Florida, with a growing footprint across Virginia, Maryland, Delaware, Pennsylvania, West Virginia, North Carolina, Florida, and Washington D.C.
Grounded in trust, innovation, and strong relationships, we offer a complete real estate experience with in-house support for relocation, mortgage, commercial, auction, and settlement services. Whether you're buying, selling, investing, or building a career in real estate, you'll have everything you need under one roof. This is where the pros are: driven, experienced, and focused on making every move as smooth and successful as possible
Real estate pros you can count on in VA, WV, DE, MD, NC, PA, FL, and Washington D.C.
(if you already have a resume on Indeed)
Or apply here.
Training
Our Coldwell Banker University trainings are curated by award-winning trainers from around the country and always available for you. Our localized company and office trainings are catered towards your business needs.
1:1 Manager Support
The sales management staff is here to help. Our managers all have decades of experience in real estate sales & business growth and are here to help whether you're in you are still in the process of getting licensed or you have been in the business for years.
Health & Wellness Plans
Maintaining a well-rounded & balanced life can be challenging in an industry like real estate sales. That's why we've developed a unique health & wellness plan that includes agent health, vision and life insurance, 401k and deferred compensation plans.
Your Brand, Your Way
With the global Coldwell Banker brand as your foundation, we allow you to create and grow your personal brand in your own unique way. Our Design Concierge service will even pair you with professional design professionals to create stunning logos and brand packages to help you stand out.
Global Network
Our global network is 100,000+ agents strong and includes incredible networking opportunities to help grow your business. We are one of the top referral companies in the nation, creating more business opportunities for you to connect with buyers and sellers in your local market.
Marketing
CB marketing is professional and user-friendly. We have automated listing marketing that includes things from postcards to single-property websites, all created FOR you.
Global Luxury
Our Global Luxury program helps create a national price premium of 20% over the NAR average. CB listings sell for more and faster, helping you close more volume while not needing to increase your units and time invested.
Boost/Homespotter
Boost by Homespotter shaves a ton of time from Facebook and IG ad creation and is a tremendous source of leads either for you or to sell to other agents for passive income.
Professional Photography
We pay $150 per residential listing for photography to help ensure the highest quality standards.